Recurring Raids Help
Recurring Raids is a new addition to WRM that allows raid administators less hastle in creating and scheduling raids.
When the admin sets up a re-occuring raid he or she is setting up a raid that will continue scheduing itself INDEFINATELY until deleted with
a max number showing at one time as identified by the raid administrator. For every raid marked "recurring" in the system, a new raid will be
created that is a copy of the old raid in the selected interval up to the number of raids identifed by the raid admin.
Recurring raids can be setup using the "raids" section of WRM under the "New Raid" button. While in "New Raid" there is a section just under
the Raid Information section (Location, Date, Freeze, Description, etc.) that allows the admin to setup a recurring raid.
There are three options for a raid admin to set:
- Recurring Raid Checkbox: Checking this box tells the WRM system to make this raid a recurring raid. Unchecking the box turns off
recurrance for this raid.
- Reoccurance Interval: This dropdown box allows for the selection of Daily, Weekly or Monthly recurrance of the raid.
- Daily: Raid reoccurs daily at the same start and end time for the same dungeon.
- Weekly: Raid reoccurs every week on the same day of the week as set in the date box above.
- Monthly: Raid reoccurs every month on the same day of the month as set in the date box above.
- Number of Intervals to Show: This box lists the total number of intervals that will be kept visible at one time. As soon as
the start date/time of a raid occurs a new raid will be generated at the next interval.
Please see the examples below for a better description.
NOTE: Raid Reoccurance is ONLY available to those profiles granted the "Raids" permission. Normal users CANNOT set up re-occuring raids.
Examples
Requirement: A guild wants to set up a raid for a particular instance that runs every day at 8:30pm. They want users to be able to sign up
for a week's worth of raids at a time (7 days).
Solution: The raid admin sets up a raid and selects the next date the instance will run. The admin then checks the "recurrance" box to tell
the system that this is a recurring raid. He or she then selects "Daily" from the dropdown box (telling the software to make this raid re-occur
every day). Finally the admin types a 7 into the "Number of Intervals to Show" box telling the system to keep 7 copies of that raid available
to the users to sign up to.
Software: Lets assume for this example that the raid was created Sunday night and set for Monday at 8:30pm start. When the new raid is created
the software will immediately (upon page reload) create 7 copies of that raid (because the number of intervals to show = 7). So a new raid will
appear for Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, and Sunday (7 new raids will be shown on the front page all with the exact
same Location, Invite and Start time, Dungeon, Description, Limits, etc.). As soon as the start date/time for the next occurance of that raid
has passed (at 8:30:01pm Monday Night) the system will generate a new raid for the occurance (Monday 8:30pm).
Requirement: A guild wants to set up a raid for a particular instance that runs every Tuesday at 8:30pm. They want users to be able to sign up
for a Month's worth of raids at a time.
Solution: First the raid admin sets up the raid and sets the date to the next occurance of the raid (the Upcoming Tuesday). The raid admin would
check the "recurrance" box to tell the system that this is a recurring raid. He or she then selects "Weekly" from the Reoccurance Interval
dropdown box to make the system generate this raid every week. He then types a 4 into the Number of Intervals to Show box to allow users to
sign up for up to a month's worth of raids.
Software: When this occuring raid is created the software will immediately generate a raid record for the next 4 Tuesdays (The upcoming one
and the 3 following that). When the upcoming Tuesday's raid start date/time is past (8:30:01 pm) a new raid will be generated by the system
for the 5th Tuesday.
Requirement: A guild wants to set up a raid for a particular instance that runs every Tuesday, Wednesday and Thursday at 8:30pm. They want the
users to be able to sign up for a month of raids (4 each of the T/W/Th raids) at a time.
Solution: The raid admin would go through the same steps above for EACH day (Tuesday, Wednesday, Thursday) setting up one recurring raid for
each of the three days (i.e. He or she would set up 3 new raids, each with the recurrance flag turned on and with the same settings as in
the example just above this one.
Software: As with the example above, the software will create a new raid as each Raid Start Date/Time is past. This means that a new Tuesday
raid will be setup when the Tuesday Date/Time is past but NOT the entire week (Tuesday, Wednesday, Thursday). For the new Wednesday raid, the
users will have to wait till Wednesday's Raid Start Date/Time is past...same with Thursday.
Requirement: A guild wants to set up a raid for a particular day of the month, every month. They want 2 months of signups to be available.
Solution: As with the weekly example above, the raid admin would check the recurrance box, select "Monthly" from the dropdown and type a 2 into
the Number of Intervals box.
Software: Again as with weekly above 2 raids would be generated by the system for this month and next month. When the Raid start date/time for
this month's raid passes the system would setup the raid for the 3rd month.
Requirement: A guild wants to set up a raid for multiple days of the month, every month.
Solution: Combine the Multiple Days of the Week example with the Month Example above. The raid admin sets up raids on each day of the month he
or she wants to schedule raids on and then selects recurrance on each of them.
Software: As each day of the month passes the next raid for that day on the next applicable month will be created.
Requirement: A guild wants to set up a raid for the 3rd Tuesday of the Month every month.
Solution: Manual
Software: The WRM software does not support this kind of scheduling methodology. Either the raid admin will need to manually schedule these
raids, or the guild will have to move to a "x day of the month" or "x day of the week" mentality.
Stopping Recurring Raids
To stop a raid from having it's next occurance scheduled you will need to go back into the raid under the recurring raids list (not the normal
list of raids but the raids in the recurring raid list) and delete the raid. This will NOT delete any already created raids. Those
will have to be deleted from the normal raid list one by one.
Modifying Recurring Raids
You can modify the occurances of the raids that are created through this process but you cannot modify the recurring raid record
itself. If I have a recurring raid that creates a new raid every day at 8:30pm I can modify tomorrow's created 8:30pm occurance in the same way
I would modify any raid record. I cannot, however, modify the record that creates a new occurance of that raid at 8:30. If I need to make
modifications to that record I would need to delete the old recurrance record, then delete any raids already created by this record, and then set
up a new recurrance record with the modified information which would then create the new raids based upon that new information.
Modifying/Deleting Raids Created Through the Recurrance Process
Modifying raids created by the recurrance process is a bit different than modifying raids that are not created through this process.
The main change is that the recurring raids scheduler checks for raid start time and date and schedules any missing raids. Because of this
you CANNOT delete recurring raids scheduled through the recurrance process...they will simply be re-created. You CAN modify raids created
in this way SO LONG AS you do NOT modify the Raid Start Date/Time, if you do a new raid will be created at the old raid Start.
If you modify any raid's start date/time (either by deleting the raid or by modifying the date/time of the record) created by the scheduler
the scheduler will re-create another raid for you. In other words, if a raid is scheduled at 9:00 pm a week from now as part of the Recurring Raids
process, and you delete that record another raid scheduled at 9:00 pm on that same day will be immediately created. If a raid is scheduled at 9:00
pm a week from now and you modify that raid start time to read 9:30 pm, a new raid starting at 9:00 PM will be immediately created (so you now have
2 raids, one at 9 and one at 9:30 for the same instance).
To modify an instance of a recurring raid's start time or to delete an instance of a recurring raid you MUST delete the recurring raid from the
recurring raids section in the raids area of WRM, THEN modify the start time or delete the record. If you want to continue scheduling raids,
re-setup the recurring raid for a date AFTER the skip.